The missionaries took care of the administration of the church from its inception. The administrative staff was basic – a church secretary and a watchman. The church secretary kept records, and undertook other important task such as banking of church offerings.
Gradually, responsibility of administering the day to day affairs of the church fell on the deacons because the southern Baptist Convention began withdrawing their personal. Rev. Faster was transferred to Europe for pastoral duties; Rev. James Barrow was reassigned as a teacher at the Ghana Baptist Seminary Kumasi. However, he continues to help with specific duties such as conducting baptismal service for the church.
The earliest deacons were George Solomon Mallet (Chairman of the Body of Deacons), the late Obeng, Erasmus Adjokatcher, Mr. Agyeiman Duah, Keenneth Wujangi, Timothy Oladele, Mr. and Mrs. Abankwah, Bob Sims, Charles Owusu, Mr. and Mrs. David Mills. In 1978, Mr. Abankwah became the chairman of the body of deacons.
From it inception the church services were planned by the missionaries. Between the years 1975 to 1977, worship services were planned by the deacons. They made a roster as to who preaches and who was invited from outside to preach in the church. Preaching at Sunday evening service was exclusive done by the deacons and the church members get to choose the hymns. There was very little clapping at the time but it was gradually incorporated into the worship service. Sunday school used booklet from Nigeria because the congregation was small and it was uneconomical to produce them locally.
Even though the deacons were doing a good job as administrators and preachers, it was obvious that the church needed a resident pastor so the entire church, the small prayer and visitation groups continued to pray for God to bless the church with a resident pastor.
Along with the search for a senior pastor, there was also an intensive drive for membership. This was vigorously carried out through prayer, witnessing, evangelism. House to house witnessing was greatly emphasized. Through the actions and inactions of the members, many people began to see Calvary Baptist Church as place where God’s love and the zeal for God’s work is exhibited. Many people also did appreciate the warm welcome that awaited them whenever they joined worship service. These efforts attacked a lot of people to the church and also the base for the tremendous rapid expansion of the church.